FAQ & Travel Tips
Here are some suggestions to make your trip less stressful:
- Download our “Know Before You Go” guide for answers to all of your conference questions.
- Download the free DSF Conference app. It will be available in Google Play and iTunes, approximately one month before the start of the conference. Search for “DSF Conference”.
- Make sure you have your current health insurance card/information in case of any medical emergencies. Review your policy regarding emergency care when traveling. Bring a hard copy of your Seizure Action Plan.
- Place medications in your carry-on bag and make sure to bring an extra week’s worth to be safe.
- Pack sunscreen and cooling vests.
How often and where is the conference held?
DSF hosts its Family & Professional Conference every 2 years. The location changes from region to region across the U.S. The location for our 2020 event will be Cook Children’s Medical Center in Fort Worth, Texas. Our last conference was held in 2018 in Denver.
Is onsite registration available?
Onsite registration IS NOT available. All attendees must register for the event by Friday, June 5th.
What is included in my registration fee?
A 3-day family registration fee includes admission to all sessions, breakfast and lunch each day and the Thursday evening cocktail reception. Thanks to the generosity of our sponsors, all family members and caregivers in attendance are also invited to our family events on Friday and Saturday evening. A one or two-day professional registration includes admission to all session on that day, as well as breakfast and lunch. CME and CNE credits are available for Friday sessions.
What is the cancellation policy?
Cancellation requests must be submitted in writing to email@example.com Cancellation requests received on or before May 22nd are refundable, subject to a $50 administrative fee.
Cancellation requests received after May 22nd, are nonrefundable. Exceptions may be made for family emergencies and must be submitted in writing to firstname.lastname@example.org.
No-shows at the 2020 Family & Professional Conference are not eligible for a refund.
If you cancel and are entitled to a refund, you can expect the refund within 30 days. All refunds will be issued back to the original payment type.
Is conference pass sharing allowed?
We will once again offer conference pass sharing for families. Two parents or a parent and caregiver may share one conference registration if they are taking turns caring for a Dravet child onsite. Only one person per pass will be permitted in sessions at any one time. You must fill out the name of the 2nd person who is sharing your pass at the time of registration.
Are scholarships available?
We are excited to announce that DSF has received funding from Greenwich Biosciences for a scholarship program to assist individuals and/or families to attend the 4th Biennial DSF Family & Professional Conference in Fort Worth, Texas. A limited number of scholarships are available. The family scholarship program will open on February 7, 2020 and will close on Friday, April 3, 2020. Applicants will be contacted in May as to whether or not their application has been approved. More details at this link.
Are children allowed in the conference sessions?
Children are not permitted in any sessions on Friday and Saturday. We are recording sessions to share with professionals and families who are unable to attend in person. We recommend that you sign up siblings to participate in Super Siblings Camp during sessions. If your Dravet child is in attendance, we recommend that you bring a caregiver who can stay with them in our Dravet Hospitality Room at the flagship hotel.
Is there onsite patient care and/or childcare available?
Activity rooms will be available for patients with Dravet syndrome at no cost at our flagship hotel, the Renaissance Worthington (approx 2 miles from the hospital), but they must have a caregiver in attendance with them at all times. No nursing staff or aides will be provided, so please plan accordingly for your child’s care.
We will once again offer our Sibling Day Camp for a small fee, for children 4-17 years old. Siblings will have the opportunity to connect with one another while doing onsite and offsite activities with volunteer staff. Breakfast and lunch are included with their registration.
What is the dress code?
While there is no set dress code, we suggest business casual for the sessions.
What is the closest hospital?
Cook Children’s Medical Center, which is where our sessions will be held. It offers 24 hour ER services and many of the staff are familiar with Dravet syndrome.
Cook Children’s Medical Center
801 7th Avenue
Fort Worth, TX 76104
Additional questions, not covered here?